Event Submissions

There are two ways individual events can be added to your platform:

  1. Public Event Submissions by Users – Admin approval required
  2. Internal Form by Admins – no approval required

User + Event Admin

Frequently Asked Questions

Is there a duplicate warning for events?

There is a duplicate warning in the admin event form! When you type something into the ‘Name’ Field, it will show a duplicate warning directly underneath. You also have the option to click on the warning to view the event(s) in question.

However, please note that there is no duplicate warning on the Public Event Submission Form because users may get confused and abandon adding events to your calendar.

Public Event Submission Form

The Public Event Submission Form is how your non-admin users submit events to your platform for approval. Below are the fields that they have the option to fill out. To access the submission form, the user must be logged in and will navigate to the Submit an Event button.

Field Details
Event Name (Required) This will be displayed as the event’s name in the main listing and on corresponding details pages.
Description (Required) No character limit. Embedding and HTML is available only to admins.
Status The default is “Live,” but can be changed to “Canceled,” “Postponed” and “Sold Out.” When the default status is changed, the status will be applied to the event’s title. For example, “CANCELED: Spring Gardening Workday.”
Start Date (Required) There are several ways you can enter a date: Oct 3, October 3, 10/3, “Next Friday,” “Tomorrow,” 10/3/18, etc. As you type the date below the field will update accordingly.
Start / End Time Use “6pm,” etc. Events do not require these times, in case it is an all day event, but if there is an end time then there must be a start time.
Repeating By default events are set to never repeat, but you have the option of daily, weekly or monthly. By default events are set to never repeat, but you have multiple options to create complex schedules. See the below “Recurring Events” section for more details.
Experience The default is “In-Person,” but can be changed to “Virtual” to unlock virtual-specific fields, such as a stream embed code field.
Place You can either select to manually enter a place name + address (Use:option) or you can select a place page, which will automatically link it and pull in the saved address. “Use”: By selecting this option, you will not be connecting a place page and will instead be using a custom location.
Room This is free text, so it can be words and/or numbers.
Twitter Hashtag When entered, Localist will monitor mentions of the hashtag on Twitter and take mentions into consideration in the trending algorithm. Do not include the hashtag symbol as it will automatically be added. HEADS UP: Only one hashtag can be used per-event.
Event Website Any website can be entered. For example, if you have an event with a dedicated microsite.
Custom Fields If you have added Custom Fields to your platform they will be listed after filters in Additional Details.
Photo The Upload button allows a user to add a unique photo whereas Choose From Photo Library displays the photos in the pre-selected Photo Library for users to choose from if they do not have a unique photo (this pool is not searchable). If you do not have a unique photo, our Photo Fallback Chain will automatically assign a photo to your event.
Filters Select all that apply from each Filter Family.
Ticket Cost Enter any number and/or text. If the event is free then enter “free,” Only “$0″, “$0.00″, or “0” and the button will display “Register.” If this field includes anything other than those “free” prices, the button will read “Buy Tickets.” However, the presence of “free” no matter what else is included will force the button to display “Register.”
Ticket URL This can be any URL. If a price is entered for ticket cost then this button will display Buy Tickets, but if there is not cost or the event is free then this button will display Register.

Emphasis Exclusive

A more prominent call to action to encourage your community to submit events is now available for your calendar’s homepage!

Want access to the feature? Learn more about upgrading here!

Customizing the layout of Event details on a per-event basis is now available.

Highlighing a Featured Speaker or Group is now possible on Event Details Pages.These Emphasis exclusive componants allow Admins to select an existing user or Group on your platform to display alongside other event details.

Admin Form

The admin form offers additional and advanced functionality beyond the Public Event Submission Form and the following items are Admin-only. In order for general users to use these fields on the public submission form they would have to be knowledgeable of Localist functions and terminology. Our goal is to keep the Public Event Submission Form as simple and foolproof as possible. One thing to note for the Admin form is that only Event Name and Start Date are required, Description is only required on the Public Event Submission Form.


Field Details
Duplicate Warning Once you enter an event’s name, Localist may display a future duplicates warning below the field, which will link to a list of both future and past events that may be matches. Localist uses a substring match, so any three characters in a row will trigger the duplicate warning.
Keywords These are free text that can be used for SEO purposes or for hidden tagging for widget purposes. These are not displayed publicly on the front end, only in the Admin Dashboard and to search engines.
Tags These are free text which labels events and connect them to other events with the same Tag. If the event has free food, is dog-friendly, wheelchair accessible, or belong to a short-term festival like a Fourth of July Weekend, those are great examples of things that should be assigned as Tags. Tags are also helpful when utilizing Promotion tools like Channels and Widgets. These are limited to Admins to decrease confusion and clutter on the calendar. Instead, users are provided with filters to label their events.
Vanity URL This allows admins to customize the URL for the event.
Owner This field will display the email of user who created the event. If ownership needs transferred, the email just needs changed to the new owner’s email associated with their Localist account. HEADS UP: Events that are added via a bulk upload or feed do not receive an owner.
Allow User Activity This is checked by default. Unchecking this disables comments, reviews and user-added photos.
Allow User Attendance This is checked by default. Unchecking this disables the “I’m Interested” and “Invite Friends” functionalities.
Hide Attendees This hides the People Interested box but maintains the “I’m Interested” functionality.
Exclude from Trending The event will not appear in the trending list.
Visibility Events can be marked as Public, Unlisted, or Restricted to specific locations.
EventReach A way to measure the anticipated ‘reach’ of the event.
Sponsored This gives your event unique styling that it maintains across the platform and an automatic boost in the Trending algorithm so it appears higher in the Trending list on your homepage.
Featured Add an event to the homepage’s Featured Events Carousel or another Channel’s Featured Events Carousel.
Event Promotion Upon saving an event, you’ll see a Promotion section on the right side of the form. With this tool, you can share the event on the following platforms:

  • Twitter
  • LinkedIn
  • Email
  • Facebook