Permission Levels

Permissions control what features a user has access to and are applied manually on a per-user basis.

In this article you will find:

  • Available Levels
  • Assigning Permission Levels
  • Restricting Content Moderation


Available Levels

Localist Permissions are non-hierarchical. For example, a Platform Admin must also be checked as an Event Admin in order to access events in the admin dashboard. Suggested permission levels are marked with an asterisk*.


Levels Who should have this permission? Example What other permissions should they have? What does this permission enable?
Users Everyone on your platform including all Admins Students Regular users do not need any other permissions – Submit events to the calendar for review
– Express interest for an event
– Leave a comment, review or photo on an event
– Invite friends to events
– Interact with friends on the calendar
Trusted Anyone you trust to submit hight-quality events Group/Org/Venue leaders or managers User – Their events skip the pending queue and are published without review
Event Admin Anyone you trust to approve events and add events without review Staff User – Publish events without review
– Edit events on the calendar
– Approve/reject events submitted by regular users
– Access the calendar’s Admin View
Feature/Sponsore Anyone you trust to pick out and highlight key events Staff Users + Event Admin – Select events to display in a sliding carousel
– Select events to boost and highlight
Group Officer Anyone managing a Group or Department Landing Page Group/org leaders User – Approve/reject a Group’s/Department’s followers
– Edit a Group’s/Department’s description
– Send messages to a Group’s/Department’s followers
Group Admin Anyone you trust to create Group or Departments Staff User – Publish Groups and Departments
– Edit all Group/Department details
– Access the calendar’s Admin View
Channel Admin Anyone you trust to create Channels Staff User
Event Admin*
– Publish Channels
– Edit all Channel details
– Edit Channel layout
– Access the calendar’s Admin View
Platform Admin Anyone you trust to manage the calendar Calendar Managers, Devs or Designers User
Channel Admin*
Group Admin*
Event Admin*
– Edit all calendar settings
– Edit calendar layout and branding
– View all users
– Assign permissions
– Add/edit Filters
– View Activity logs
– Conduct bulk uploads
– Add feeds
– Access the calendar’s Admin View


Non-Permission User Designations

Verified:  After an account is created, Localist will send an email to the user’s email address asking them to verify their address by clicking the included link. If a user does not verify their account this flag will remain unchecked and they will not receive any emails from Localist. They will still be able to use the calendar as a logged in user.

Pending:  If a user uses the Invite Friends feature to send event details to an address that is not already saved on the platform/connected to a current user, the email will be listed as a pending user.


Assigning Permission Levels

1. Navigate Users > All Users

2. Select a user’s name from the list.

3. Find the Permissions section in the middle of the user account page

4. Select the appropriate level(s)

5. Save Changes

  • Note: User must always be checked. This is what allows them to log-in to the platform.


Restricting Content Moderation

Need some background on public submissions? Start with our introductory guide: Pending Queue

You can restrict content moderation by limiting an Event Admin’s permissions to only designated Filters and/or Groups. These designations apply to admin functionalities, such as approving events and publishing events without approval, which means an Event Admin can use the public submission form to submit an event to all available Filters.


How to Restrict Event Admins

1. Navigate to Users > All Users or use the user-specific search field.

2. Select a user’s name from the list.

3. Underneath the permission levels, you will see Allowed Filters and Excluded FiltersThese drop downs correspond to the Filters you have set up via Classifications > Filters. Parent/Child Filters are listed in the drop downs.

4. From the dropdowns, select which Filters  you want a user to have access to.

  • Allowed: Access to only this filter.
  • Excluded: Access to all, but one.
  • Note: Selecting a parent will allow the user to access all child Filters.

5. Save Changes


Once a Filter(s) and/or Group(s) is selected, the user will only have access to that Filter(s) and/or Group(s). If you Allow someone to a Filter or Group, they can approve everything in their Filter/Group and submit to other Filters/Groups through the public form for approval by an Admin assigned to that Group/Filter. Excluding prevents an Admin from interacting from anything associated with that Filter or Group, including public submission for approval.

When adding events, only the selected Filters will appear and when moderating they will only be able to see and edit events that have at least one of their allowed Filters.

  • Example: If an event has the Filters “meeting,” “health & wellness,” and “community” an Event Admin will be able to edit the event because it has at least one of their Allowed Filters: “health & wellness”
  • When editing an event, a user will be able to remove a Filter that is not one of their allowed Filters, but they will not be able to add the Filter again.

The pending queue will automatically update to show events with a user’s Allowed Filters or update to show no events if none match their Allowed Filters.

Similarly, if a user with restricted permissions receives the Pending Digest email then the email will include  all pending events, but when they navigate to the queue they will only see and be able to approve those that match their filtered permissions.



Related Articles: Event SubmissionsGuidelines & User Help | Single Sign On