Filters are a large piece of your calendar’s overall taxonomy that enable you to divide and assign events to various broad categories or types. They are 100% customizable which means you can easily match the expectations of your audience by categorizing events in terms they’re already familiar with.
– BEST PRACTICE –
Filters must always be AUDIENCE centric. What does it mean to be audience-centric? They need to be succinct, clear, and match the expectations of your users. They should also be short, broad, and digestible lists – no one should have to scroll and scroll to find what they’re looking for!
Create or audit your Filters list with best practices in mind using our Filter Best Practices guide here!
In this article:
- Filter Displays
- Adding Filters
- Assigning Filters to Events, Places, Groups & Departments
- Editing Filters
- Default Date Range
- Filter Order
Filters are displayed on:
- Your Calendar Homepage
- The “All Events” page
- The Event Landing page
- The Results page
- Landing Pages (Groups, Departments, and Places)
- Filter Family – title of a unit of Filters
- Event Type, Target Audience, Topic, etc.
- Filter Item – broad categories under each Filter Family
- Includes all Parent and Child Filter items
- Parent (Filter Item) – a Filter Item that includes Child Filter Items nested beneath it
- Arts & Culture
- Child (Filter Item) – a Filter Item nested beneath a Parent Filter Item
- Exhibits (nested beneath the Parent Filter Item “Arts & Culture”)
To add Filters:
1. In your Admin Dashboard, navigate to Classifications > Filters
On the Filters page, you will see three Filter Families available by default:
- Event Types: Filters that categorize Events
- Group Types: Filters that categorize Group Pages and Department Pages
- Place Types: Filters that categorize Place Pages
These Filter Families cannot be removed, but if no Filter Items are added to these families, they will not display on your calendar. If you would like to use these Filter Families, but need to assign them a different name, please email firstname.lastname@example.org.
2. To add a new Filter Family, click + Add Filter or, to add a Parent or Child Filter Item, select the Filter Family to which it belongs.
3. If adding a new Filter Family, you will have three application options:
- The Filter Family will be available for selection on the Public Submission Form and the Admin +Add Event forms. It will be displayed on the Calendar Homepage, in Channels, the All Events page, the Event Landing Page, and the Results page.
- The Filter Family will be available for selection when creating a Place Page (Place Page creation form) and will be displayed on the Places to Go directory and on the Place Page.
- The Filter Family will be available for selection when creating a Group or Department Page (Group or Department Page creation form). It will be displayed on the Group Pages directory, Department Pages directory, on Group Pages, and on Department Pages.
4. Next, select the new (or existing) Filter Family from the list. Here, you will see two options:
- + Add Item
- This option will allow you to enter one Filter Item at a time.
- + Add Multiple Items
- This option will allow you to enter an unlimited number of Filter Items at a time. You may enter up to two levels of Child Filter Items per Parent Filter Item. The first level Child Filter Item is specified with one dash. To specify a second level Child Filter Item, add two dashes.
Filters can be moved (reordering their display) or can be updated (for spelling, etc.) Spelling updates will change everywhere on your platform, that said, if you change the Parent Filter for a Child Filter, it will only update for new events.
For example: Let’s say you have Athletics as a Parent Filter Item, and you have Play as a Child Filter Item nested beneath Athletics. If you assign Play to an event, the event will be give both the Child Filter Item (Play) and the Parent Filter Item (Athletics). If you later move Play to be under another Parent Filter Item (such as Sports), your event will still have Athletics (Parent Filter Item 1) and Play (Child Filter Item) – it will not show up when looking at Sports (Parent Filter Item 2).
However, when adding new events, the Child Filter (Play) will display beneath + will be connected to the new Parent Filter (Sports). Parent and Child Filter Items cannot be moved from one Filter Family to another Filter Family – for instance you cannot move a Filter Item from the Event Type Filter Family to the Topic Filter Family.
Assigning Filters to Events, Places, Groups & Departments
There are a few different ways to assign Filters to Events, Places, Groups & Departments in Localist.
In your Admin Dashboard, navigate to Events, Places, Groups, or Departments > +Add or Live
For Events, you will see a drop down per Filter Family with its corresponding Parent and Child Filter Items listed in the drop-down.
- You can select as many Filter Items items as desired.
- You can select either just the Parent Filter, just the Child Filter, or both – keep in mind, if you select just the Child Filter, the corresponding Parent Filter will automatically be assigned to your Event.
- For Group, Department, and Place Pages, you will see one drop-down called Place Type or Group Type.
Include in Bulk Uploading
1. In your Admin Dashboard, navigate to Events > Bulk Add Events
2. While on the Bulk Add Events page, select Download CSV Template
- This will download a spreadsheet with pre-populated headers to match the Filter Families you have entered on your platform, such as Event Type. When entering Filters in the spreadsheet the terms must match exactly. If the Filter Item is Athletics then you cannot use Athletic.
- After you have completed your spreadsheet, export the document as a CSV and upload into Localist.
Assign a Filter to a Feed
1. In your Admin Dashboard, navigate to Events > Feeds
2. Select +Add Feed or an existing Feed’s title.
3. Under Content Overrides you will see the same drop downs that are available in the Public Submission Form and the Admin Event Form. Selecting a Filter on this page will assign the Filter to all of the events that come in via the Feed during the nightly import.
Some admins worry that removing a filter will unleash chaos. Fear not! Here’s just what will happen when you edit your filter list:
- If you change the name of a Filter, this change automatically updates throughout the platform.
- If you remove a Filter, any event assigned to a Filter that was removed will remain in the system, but lose this assignment (and only this assignment).
- When you remove a Child Filter, its events will remain under the Parent Filter.
Default Date Range
The number that is displayed in parenthesis next to Filters corresponds directly to your platform’s Default Date Range, which is specified in your Global Options. The Default Date Range dictates the time range and amount of events that will be displayed upon selecting a filter so the number on the homepage will always reflect this.
- 50 “Athletics” events overall
- 25 this month
- 10 this week
- 2 today
If your Default Date Range is set to:
- his Month: the homepage will display – Athletics (25)
- This week the homepage will display – Athletics (10)
- Today the homepage will display – Athletics (2)
After clicking a filter, if a user selects a different “view by” option than what is shown by default, then the Filter list on the results page will update accordingly. For example, if the default is this week with (10) events and a user selects month then the list will show the 25 “Athletics” events for the month and the filter count on the right hand side will also update to match.
Note: This presentation is the result of us trying several presentation methods, including keeping the number the same no matter what view/page you are on. Far and away, the way it works now (the number displayed = the number of events you will see when clicked) is the best solution. It is far more confusing for users to display that there are 50 “athletics” events on the homepage, but then have only a fraction of that number show when they click the filter. Since users are unaware of the overall number of events per filter, seeing (25) displayed on the homepage and seeing 25 events listed after clicking will not be confusing even if there are more events posted further down the road.
Changing Your Default Date Range
1. In your admin dashboard, navigate to Settings > Global options
2. On this page, you will see Default Date Range listed under Preferences.
Ordering of Filters
Filters are sorted by the number of events then alphabetically when the count is the same to ensure that users are shown the most popular/prolific event types first. It is not possible to change the list to be 100% alphabetic. Sorting the entire list alphabetically would cause filters with the highest count to possibly be hidden under show more while other filters without any upcoming events would get a prime spot.
Here is a list of filters sorted by the default of # of events then alphabetically:
Fitness and Recreation (29)
Information Session (10)
Academic Calendar (2)
» Exhibit (0)
» Movie (0)
» Performance (0)
» Reading (0)
For comparison, here is how they would be sorted 100% alphabetically. Note how “Fitness and Recreation,” which has the highest amount of upcoming events would be hidden below “show more” and there are now six filters with zero events listed at the top.
Academic Calendar (2)
Community Service (0)
Show More ↓
Q: How many Filters can we create?
A: While there is technically no limit to how many Filters you can create, it is extremely important that you do not get too specific when defining Filters. For example, having event types like “meeting”, “colloquium”, “conference”, and “assembly” can cause a disconnect between your users and the platform because they may not take the time to check each filter or when submitting an event they may not know exactly which filter their event belongs under.
Q: Why aren’t there longer options for the “All Events Default View,” such as 3-6 months or a year?
A: The longest view available is a month because longer time ranges would pull an overwhelmingly long list that users do not want. Requesting three months to a year of data would also negatively impact the performance of the calendar. Additionally, traffic is highly concentrated within the current month. For example, the mini calendar sees a significant drop in traffic for the next month and after that there is barely any activity for 1+ months away for the current month.
Q: Can users filter by time?
A: This functionality is not provided by Localist, but you can always set up filters for “evening” or “weekend.” However, we strongly recommend that these are kept to a minimum to avoid user confusion and overlooked content. For example, “evening”, “afternoon”, “midday”, etc. can have overlaps depending on the user.
Q: Is is possible to apply a fallback image to a filter category?
A: You’re able to assign a fallback image to the Event Type Filter set. Beyond this, it is not possible to apply fallback images to every category. Many events have multiple Filters, so Localist won’t be able to tell which Filter image should be used. Instead, Localist has a Photo Fallback Chain to ensure that all events have a photo assigned to them!
Q: How can a user view two Filters at once that are from different Filter Sets, such as General Public (Target Audience Filter Set) + Arts & Culture (Event Type Filter Set)?
A: After a user has selected an initial Event Type, if they select a Filter from another category while on the Event Types’ results page, then the Filters will be combined upon page load.