Event Experience

Localist offers the option to select “In-Person” (default) or “Virtual” as an event’s Experience. While this setting changes how the content is presented, an “In-Person” event and a “Virtual” event are fundamentally the same.

Creating a Virtual Event

In your Admin Dash, navigate to Events Add Event. Get started by adding the event’s name, description, dates and times per usual. When you arrive at the Location section of the form, you will see the Experience drop-down where you can select “Virtual.”

Selecting “Virtual” will expose the following three fields:

Field Details
Dial-In Instructions Paste the typical dial-in instructions from your service of choice.
Stream URL Entering a URL will trigger a CTA to appear on your event’s page that will send your community to the stream’s external page.
Stream Embed Code If your streaming service supports embedding videos to watch a stream directly on the event page in Localist, paste the code here.

Once saved, your event will display “Virtual Event” in lieu of a place name both on the listing and landing page:

Additionally, Admins will be able to refine by Experience in the Live and Pending event lists while end users can refine by Experience on any filtered page (any page with /calendar).

Bulk Adding Event Experiences

If you are starting with a fresh CSV, navigate to Events > Bulk Add Events Download CSV Template in your Admin Dash. In the resulting CSV you will find columns for ExperienceStream URLDial-In Instructions and Stream Embed Code. If you are working in an existing CSV, you can manually add these columns as long as the column headers match exactly. 

  • Stream Embed Code: Your embed code must include proper field quoting. For example, <a href=“”http://localist.com“”>EMBED CODE</a>. Note that 1) the entire embed code is within ” ” and 2) the embed URL is double quoted. The quotation marks cannot be smart quotes.

Private Virtual Events

If you prefer to share virtual event details with only those who will be attending, you can use Localist Register to do so. Here’s how:

  • When creating your event, change the Experience to Virtual.

    Using the Dial-In Instructions field, add messaging to tell your community that they will receive the meeting or stream information via email once they’ve registered.

  • After entering the event details, toggle to the Tickets & Registration tab at the top of the event form.
  • Select Create your first ticket
  • Enter a Ticket Name
  • Set the Ticket Type to Virtual

    Drop your virtual meeting URL in the Event URL field. You will then add the virtual meeting password in the Ticket Type Message field.

  • Save the ticket
  • Save Changes on the event


Here is the resulting email:

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