Platform Admin (Managing)

Frequently Asked Questions

How can we ensure that events have quality photos?

Your best bet here would be to create a photo library. You can upload as many photos as you’d like, but we recommend that you keep your library small so users won’t be overwhelmed with too many options. Likewise, we suggest that you utilize the Photo Fallback Chain, which will ensure that your events always have a photo.

What are the recommended proportions for photos in Localist?

One thing to keep in mind here is that it’s not always about size when it comes to the effectiveness of photos. Rather, you may want to consider the proportions — a rectangular image will always translate better than a square in Localist.
We also recommend “the bigger, the better” with your photos, as users can click on them to view the full size. In the same vein, you should avoid text-heavy photos as there are multiple viewpoints your users will be referencing them from.

Photo Library

The Photo Library enables you to curate photos for your admins and users to select from directly within the event submission form.

Fast Facts

  • Who can add photos — Only Platform Admins can contribute to the Photo Library.
  • What is the limit — The Photo Library can hold unlimited photos.
  • Who can use the Photo Library — All admins and all users have access to selecting all photos from the Photo Library. It is not possible to designate “admin-only” or “user-only” photos.
  • Is it searchable — No, the Photo Library can only be browsed.

Adding Photos to the Photo Library


Less is more — don’t overwhelm your admins and users with too many photos. The more photos you add, the less likely they are to browse and the more likely they are to select the first match they find or abandon the library completely.

 What Should Be Included?

  1. Generic Photos — since these can be selected by any admin or user for any event, they should not be too specific. For example, an image for a concert should focus on the crowd and not a specific artist.
  2. High Quality — since these will be used by a large portion or your event submitters, and subsequently be displayed throughout your platform, be sure that they are aesthetically pleasing, high resolution and, on-brand photos.

Follow These Steps:

  • Navigate to Content > Photo Library
  • Select +Add Photo
  • Upload Photos
  • Save Changes

    Once saved, your photo will immediately be available in the Photo Library.

Recent Items

The Photo Library also includes a Recent Items section that is unique per-user.

  • What does it include — This includes both unique photos uploaded as well as any photos selected from the library.
  • How many are included — Up to 5 photos will be included in this section at a time.
  • What timeframe — The photos included will only be from the past 30 days

Photo Fallback Chain

The Fallback Chain ensures that an event never shows up on the calendar without a photo. If a user or admin doesn’t include a unique photo, their event still receives a related groupplace, or organization photo. Localist automatically displays one of five possible photo types for an event depending on the information given:

  • If an event is in a feed and the feed includes a photo override, that photo will be the first in the chain. Subsequently, it will override any unique photos included in the feed.
  • The Event/Place Fallback photo can be set via the Admin Dashboard

Adding a Fallback Photo

  • Navigate to Content > Photo Library
  • Select +Add Photo

    If you wish to assign an existing photo as the Fallback Image then select the photo.

  • Check Event/Place Fallback or User Fallback
    • Event/Place: will assign this image as the last step in the Fallback Chain.
    • User Fallback: will display the photo in lieu of the default gray user image.
  • Save Changes

Photo Sizes

Photo sizes in Localist can vary from listings to landing pages. As such, aim to source very large, high quality photos and Localist will automatically scale them down. The maximum supported size is 5000 x 5000px, and using a 2x retina version of your photos will yield the best results when added to the platform.


  • Featured Carousel Image: 940 x 557px
  • Small List Cards: 290 x 200px
  • Medium List Cards: 450 x 200px
  • Large List Cards: 478 x 310px
  • User Icon Photo: 110 x 110px

Best Practices

  • Photos should be, at a minimum, 940 x 557px
  • Rectangular photos will translate better than square photos in Localist
  • Use non-text-heavy photos as there are multiple viewpoints they’ll be referenced
  • If you must use text-heavy photos, aim for the text to be as close to the center of the image as possible.
  • Aim for photos without too much white space for a better end-look

View All Photo Sizes

In Localist, you’re able to view all available photo sizes for an uploaded image.

  • Navigate to Content > Photo Library
  • Select an image by clicking on the photo itself
  • On the resulting page click “View all Photo Sizes”
  • The resulting page will display your photo at all available sizes on the Localist platform

    If you’re looking to reference a specific image size in, say, a Custom Widget Template, you can use this page as a reference.