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Bulk Add Events

Localist’s bulk uploading feature allows you to build a Excel (.xls) or CSV (.csv) spreadsheet and upload all of the events at once.

In this article you’ll find:

  • Populating a CSV/XLS Template
  • Bulk Adding Events
  • Confirming Your Upload
  • Updating & Combining Events

Populating a CSV

By default your CSV template will include these headers:

  1. Title
  2. Description
  3. Date From (Start Date):  2014-10-30
  4. Date To (End Date):  2014-10-30
  5. Recurrence:  Su,M,T,W,Th,F,Sa
  6. Start Time:  7:00 AM
  7. End Time:  12:00 PM
  8. Location:  If assigning to a Place Page it must match the Place name exactly as it is saved in Localist
  9. Address, City, State:  Only necessary if not connecting to a Place Page
  10. Event Website:  http://eventwebsite.com
  11. Room
  12. Keywords
  13. Tags
  14. Photo URL:  must be hosted on your end
  15. Ticket URL
  16. Cost:  a numerical value (i.e. $40) will trigger a Buy Tickets button, non-numerical/blank/free will trigger a Register button
  17. Hashtag:  do not include a #
  18. Group: If assigning to a Group Page it must match the Group name exactly as it is saved in Localist
  19. Department: If assigning to a Department Page it must match the Department name exactly as it is saved in Localist
  20. Allow User Activity:  Enter 1/y/yes/true
  21. Allow User Interest: Enter 1/y/yes/true
  22. Visibility:  Enter Unlisted or Restricted. By default your events will be Public
  23. Featured Tabs:  Enter the name of the Featured Tab, or if you don’t have any custom tabs just enter Featured Events, which is the default tab.
  24. Sponsored:  Enter 1/y/yes/true
  25. Venue Page Only:  Enter 1/y/yes/true
  26. Widget Only: Enter 1/y/yes/true
  27. Channels Only: Enter 1/y/yes/true
  28. Exclude From Trending:  Enter 1/y/yes/true
  29. Event Types:  Must match exactly to what is saved in Localist.

– Note –

If you have added Custom Fields or other Filter Families to your platform then the headers + columns will automatically be included in the template. If you are using a pre-existing file, just add a column with the custom field, etc., as the title.

 

– Note – 

If rich text is included, it will be imported and displayed as plain text in Localist.

 

External ID:  Localist automatically consolidates recurring dates into a single event (with multiple date instances), but if you’d like to keep each date as its own individual event, you can use the External ID field. If an External ID is present (and is unique per row), the Localist importer will treat each row in the CSV as its own unique event, bypassing the auto-consolidation. If the CSV is set up as a feed, for any subsequent uploads of the CSV, if an event with an External ID in the CSV is already in Localist, it will update the event instead of creating a new one. This method does not work on manual uploads, as IDs are considered unique per source, and each upload is considered a new source.

Bulk Adding Events

1. In the Admin Dashboard, navigate via Events > Bulk Add Events

2. Select Choose File to select an existing file or select Bulk Event CSV to download a template that is pre-populated with the appropriate headers.

3. Select any relevant options

  • Skip Pending Queue:  By default, events are automatically approved when uploaded. Unchecking this flag will send all events to the Pending Queue to be approved.
  • Import Past Events:  If this is unchecked then any past events in the file will be ignored.
  • Community:  This will assign all events in the CSV to the community.

4. Click Upload

Confirming Your Upload

Once the upload is complete you will receive an email detailing how many events were imported and/or rejected.

– Note –

The number displayed corresponds to events and not instances. Localist automatically merges events that have a matching Title + Location so if there are 10 events, on 10 separate lines with a matching title + location in the CSV they will only count as one event and will be displayed on the calendar as a recurring event.

 

In the same interface that you uploaded the CSV, there is a Recent Uploads space that lists details of previous uploads. If there is a rejected event, you can select the link to view an error log.

If you’re experiencing a problem with bulk uploading these are the most common errors:

  • The headers and/or data is not formatted properly
  • Past events are included, but Import Past Events is not checked
  • An event name and/or start date is not provided

Updating & Combining Events

If the event’s title + location match exactly, Localist will either combine the data in the CSV into one event with multiple instances or use the data in the CSV to update an existing event that is live on your calendar. Here’s the different update scenarios if the title + location match:  You have a live event with the Event Type “Academic” and a CSV with a matching title + location combo is imported with (this is the same for Keywords, Tags, and other Filters).

  • The existing Event Type (Academic) + an additional Event Type (Lectures & Presentations) are present in the type cell —> Live event now has both types assigned.
  • No data in the Event Type cell — > The Event Type data remains unchanged and “Academic” is still assigned to the live event.
  • A new Event Type without the original one present—> The Event Type is changed from “Academic” to “Lectures & Presentations.”