🔥 8 Heads Up for New Admins 🔥

First things first,  if you’re reading this you are most likely an Admin—unlike users, who only have access to the public calendar, you can manage your platform in the Admin Dashboard. Outlined below is a list of features that you can share with your new Admins!

1. Users Can Edit Their Events

If your organization is utilizing Event Submissions, be aware that users can edit their own events on the front end. Thus, Admins do not have to edit every event, which will ultimately save you time. Just a heads up, if an event is edited by a user it will be sent back to the Pending Queue for reapproval.

2. Reject vs. Delete in the Pending Queue

Speaking of the Pending Queue, you should always reject an event rather than delete it. This way, the submitter is aware and can make edits to resubmit their event. Likewise, you’ll need to reject, not delete, events from a Feed if you don’t want them to import into Localist.

3. Recurring Events

If you have a series of ongoing events, Localist has got you covered with Recurring Events, which can connect various dates to one event listing. These types of events will be displayed in one centralized location with all of the recurring dates listed. Therefore, you won’t have to create multiple listings, saving you time and making navigation easier on your users.

4. Trending Events

Localist’s Trending algorithm takes the guesswork out of figuring out which events are the most popular and interesting. There are multiple factors that influence the Trending algorithm like page clicks, time spent on an Event Details Page, and user attendance, just to name a few. Most people, including your users, will expect to see content in a trending list since many websites/apps (Facebook, Instagram, Twitter, etc) sort by relevance.

5. Duplicate Warnings (for Admins)

When you enter the Event Name (in the Admin Submission Form), Localist will display past or future events that possibly match that title. This warning ensures that you won’t accidentally add duplicate events to your calendar, which ultimately saves you time.

6. EventReach

EventReach measures how far an event will ‘reach’ and its ability to be organically discovered by users.  We’ve found that certain content ensures that your events will reach more people in your community. This tool makes it easy for Admins to see if their events will be successful once they’re out in the wild! You should always aim for a 70% EventReach, which Localist considers a healthy score.

7. Photo Fallback Chain

Don’t have a unique photo? Don’t fret, Localist has you covered with the  Photo Fallback Chain. Localist will display one of five photo types (Group/Department, Event Type, Place, Event/Place Fallback photo, or a Gray Star) if an Admin or user doesn’t upload an image with their event. So, if you forget to add an image to an event, the Photo Fallback Chain will save you time by selecting a photo for you.

8. Register

Register is an internal tool for managing tickets with your Localist events. Rest easy knowing that your users can make secure purchases without leaving your calendar. In addition, Admins must add a Stripe payout account directly into Localist, which keeps your event registration and proceeds centralized in one place. However, if you don’t set up a payout account then you will only be able to add free tickets to your events.


You’re not just an Admin, you’re an ambassador for your organization’s events! Here’s how you can step up your promotion game:

1. Widgets

Localist Widgets are a fantastic tool for promoting multiple events. We know that your team works hard to promote events within Localist, so why not show them off elsewhere as well? You can accomplish this by creating a Widget and then placing the embed code on other web pages. Not to mention, Widgets will always redirect traffic back to your calendar’s homepage!

2. Email Digest

Users can get a personalized list of their favorite events in their inbox weekly with Digest. Additionally, these emails can be customized to match users’ preferences so their Digest features events that interest them. This is a great tool to ensure your users are engaged with your calendar and know about your organization’s events. You should proactively educate and encourage your community to use this tool!

Localist Admin Group

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