Admin: + Add Event

An event is anything that is associated with a date.

In this article you will find:

  • Admin Event Form vs. Public Submission Form
  • Title & Date
  • Location
  • Photo
  • Taxonomy
  • Ticketing
  • Additional Details
  • Settings
  • Visibility

In the admin dashboard, navigate via Events > + Add Event


Admin Event Form vs. Public Submission Form

The admin form offers additional and advanced functionality and the following items are Admin-only. In order for general users to use this field effectively on the public submission form they would have to be knowledgable of Localist functions and terminology. Our goal is to keep the public submission form as simple and fool-proof as possible.

  • Keywords and Tags
    • These are open text which could cause an excess of different inputs if made available on the Public Submission Form. Instead, users are provided with filters to label their event. This decreases confusion and clutter on the calendar.
  • Facebook Event Page
  • Vanity URL
  • Owner
  • Sponsored
  • Allow User Activity
  • Allow Attendance
  • Featured
  • Visibility
  • Venue Page Only
  • Widget Only
  • Exclude from Trending
  • EventReach

Required Fields

  • Admin:  Title and Date
  • Public Form:  Title, Date, and Description + any custom fields marked as required

Title & Date

  • Name:  (Required) This will be displayed as the event’s name in the main listing and on corresponding details pages.
    • Once you enter the event’s name, Localist may display a future duplicates warning below the field. This will detail if there are any possible matching events either in the past or future. IT’s a substring match, for if there are three characters in a row anywhere in the title that match an event currently in the system, the warning links will be displayed:

  • Description:  No character limit. Embedding and HTML is available only to admins.
  • Start Date:  (Required) There are several ways you can enter a date:  Oct 3, October 3, 10/3, “Next Friday,” “Tomorrow,” 10/3/14, etc. As you type the date below the field will update accordingly.

  • Start/End Time:  Use “6pm,” etc. Events do not require these times, but if there is an end time then there should be a start time.
  • Recurs:  By default events are set to never recur, but you have multiple options to create complex schedules. See Recurring Events article for more information.

Location

You can either select to manually enter a place name + address (use: option) or you can select a place landing page, which will automatically pull in the saved address.

  • Use:  By selecting this option, you will not be connecting a place landing page and will instead be using a custom location.
  • If Use is not displayed before the name then this means that what is listed is a place landing page and is available for connecting an event.
  • If only text is entered in the field and a use or landing page option is not selected then Localist will save the text as is for the place name.

If you select to use a custom option, such as Use: Madison Square as shown above, then fields for Address and Directions will appear.

  • Room:  This can be words or numbers.

RELATED ARTICLE: Place Landing Pages


Photo

Drag and drop a photo into the photo uploader or select Upload–this will pull an image from your computer.

Choose from Photos will open a small window to browse your recent photos and photos from your Photo Library (this pool is not searchable).

If you do not have a unique photo, a fallback image will be assigned to your event. Click here for more information on the Photo Fallback Chain.

RELATED ARTICLE: Photos


Taxonomy

  • Filters:  Select all that apply.
  • Custom Fields:  If you have added custom fields to your platform they will be listed after filters.

RELATED ARTICLE:  Intro to Event Classification


Ticketing

  • Ticket Cost:  Enter any number with accompanying text, such as $50 door. If the event is free then leave this field blank or enter “free.”
  • Ticket URL:  This can be any URL. If a price is entered for ticket cost then this button will display Buy Tickets, but if there is not cost or the event is free then this button will display Register.

RELATED ARTICLE:  I’m Interested & Ticketing/Registering


Additional Details

  • Keywords:  This field can be used for SEO purposes or for hidden tagging for widget purposes. These are not displayed publicly.
  • Tags:  These are displayed publicly and can be used to group like events that don’t warrant an entire designated filter, such as “Homecoming.”
  • Twitter Hashtag:  When entered, Localist will monitor mentions of the hashtag on Twitter and take mentions into consideration in the trending algorithm. Do not include the hashtag symbol as it will automatically be added.
    • Note:  Only one hashtag can be used.
  • Event Website:  This can be any website.
  • Facebook Event Page:  Linking to a FB event page will allow Localist to automatically pull in and display RSVPs to the FB event on the Localist event details page.
  • Vanity URL:  This will give your event a custom URL.
  • Owner:  This field will display the email of user who created the event. If ownership needs transferred, the email just needs changed to the new owner’s email.
    • Note:  Events that are added via a bulk upload or feed do not receive an owner.

Settings

  • Sponsored:  This flag forces an event to appear in the trending list on your calendar homepage and will apply different styling so it stands out.

  • Allows User Activity:  This is checked by default. Unchecking this disables comments, reviews and user-added photos.
  • Allow User Attendance:  This is checked by default. Unchecking this disables the “I’m Interested” and “Invite Friends” functionalities.
  • Featured:  Add an event to the homepage featured carousel or a Channel featured carousel.

Visibility 

  • Visibility:  Events can be marked as Public, Unlisted, or Restricted to specific locations.
    • Public:  The event will be displayed on the calendar at all time and to anyone visiting your calendar.
    • Unlisted:  The event will not be displayed on the calendar. The only way to see the event is with the event’s URL.
    • Restricted:  The event’s visibility will be restricted to specified locations.
    • Exclude from Trending:  The event will not appear in the trending list

RELATED ARTICLE: Event Visibility

Once an event is saved, the form will show that the event is Verified.